From invitation to exit

How does aReception work?

Q: What do you need from our IT?

The kiosk only needs internet over cable, Wi-Fi or its own SIM. It needs no access to your internal network. Connecting your other systems is optional; if you want it, we are glad to connect through their API.

The kiosk at the gatehouse verifies each arrival, takes them through the induction and, once the turnstile is connected, lets them in. You see who is inside.

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aReception kiosk at the entrance of the ELVAC building

Trusted at 70+ sites

How it works today

Who is inside? And is their training valid?

Visitors in a paper logbook, inductions in a binder. At an inspection you hunt for signatures. In an evacuation you need to know at once who is on site.

With aReception, the list of people on site and every training record are in one place.

The evacuation list in the aReception Portal: who is on site and who has confirmed being out

The check‑in, step by step

Five steps from invitation to exit

01
Step 1
Send an invitation
You enter the name, company and date. The contractor gets a QR code and a link to acknowledge site risks in advance.
02
Step 2
The kiosk verifies the arrival
The arrival scans the QR code from the invitation or enters their name. The kiosk checks the visit and whether the training is still valid, then notifies the host.
03
Step 3
Induction and signature
Anyone without a valid induction completes it in their own language and signs it. A connected turnstile or barrier lets them through only after they sign.
04
Step 4
Access to the site
Once inducted, they get a card from the kiosk or pass a connected turnstile or barrier. Gatehouse staff no longer handle every arrival.
05
Step 5
Check out on the way out
They check out at the kiosk, return the card to the collector, or pass a connected turnstile. The record of the visit and the training stays on file.

Who it is for

For contractors, visitors and drivers

Contractors and service companies

Training matched to the risks of the workplace, expiry tracking and a view of who from each company is inside.

Visitors

Visitors register and the kiosk notifies the host. The kiosk issues them a card or prints a visitor label.

Truck drivers

Self check‑in at the gate, with instructions in their own language.

Overview and records

A view of your people. Proof of their training.

Who is on site right nowA live list of everyone present and a muster list for evacuation.
When training expiresThe system tracks expiry and sends a reminder beforehand. Anyone who arrives with expired training retakes it at the kiosk.
What you can show at an inspectionSigned inductions and entry records are a few clicks away.

The guest book in the aReception Portal: planned, ongoing and past visits

Customer results

Results from live sites

12 hsaved at the gatehouse every day
Roughly four in five drivers register themselves at the outdoor kiosk. Gate staff no longer type them into a spreadsheet.
Stora Enso ŽdírecRead the case study
€1,600saved every month
A packaging plant in Opava. Only a contractor with a valid risk acknowledgment gets an active card.
Model ObalyRead the case study
73+safety inductions a month
Contractors complete their induction in their own language, right at the kiosk.
ArtifexRead the case study

All case studies

Deployment

We set the kiosk up for your site

Together we set up the training, the languages and the entry rules. The kiosk only needs internet over cable, Wi‑Fi or its own SIM. It needs no access to your internal network, so it poses no risk to your other systems. The license includes updates and remote monitoring.

The check-in flow settings for the north gatehouse: choosing the host, safety induction, risk acknowledgment, document signing and truck entry

Why teams choose aReception

Pavla BolackáH&S Manager, Model Obaly a.s.

Jaromír DrozdekOperations Director, ELVAC a.s.

Karel ŘípaSafety Manager, Stora Enso Wood Products

Questions and answers

Frequently asked questions

What can we show at a customer audit?

The name, the time of entry, the version of the training and the signature. The record helps you prove how the induction was carried out.

What if the arrival does not speak the local language?

The kiosk interface comes in 50+ languages. You provide the induction content in the languages you need.

What if a contractor fails the induction test?

The kiosk has them answer again until they get it right, or sends you a notification so you decide whether to let them through.

How do we get our induction onto the kiosk?

You upload it to the Portal as it is: a PDF, a video or text. We help you upload it during setup.

What do you need from our IT?

The kiosk only needs internet over cable, Wi‑Fi or its own SIM. It needs no access to your internal network. Connecting your other systems is optional; if you want it, we are glad to connect through their API.