The guard copies names from ID documents
Names of foreign drivers and technicians get garbled when copied from an ID. At peak times a queue forms at the window.
By role · Security and gatehouse
Security and gatehouse: know who is on site. The kiosk can issue a card only to those who finished the induction.
The kiosk checks in visitors, contractors and drivers and reduces the workload at the gatehouse. The Portal shows who is on site right now.
Trusted at 70+ sites
What gets in the way
Where the gatehouse loses track today
Nobody knows who is inside right now
The visitor book doesn't show who has left. During an alarm the gatehouse only knows that card 15 has not come back, not who has it.
The guard checks contractor inductions on paper
Only the company goes into the spreadsheet. Who came from it and whether their induction is valid is traced through emails.
How it works
How entry to the site works
- 01
Invitation in advance
The host sends an invitation from the Portal. Through the link in the invitation, the contractor completes the site risk acknowledgment and can also do the induction.
Before arrival - 02
Name and induction at the kiosk
Arrivals enter their own name or scan the invitation QR code. Anyone without a finished induction completes and signs it there.
At the entrance - 03
Card and turnstile
The kiosk can issue a card only to those who finished the induction. A connected turnstile lets only them in.
At the entrance - 04
Exit and returning the card
On the way out, a card dropped into the collector ends the visit.
On exit
What you see in the Portal
A live overview of who is on site, on your phone too.
- Who is inside now?A list showing the names of everyone who checked in at the kiosk, filtered by company, day and status.
- What happens during an alarm?The person in charge texts everyone inside a map from the Portal. Each confirms with one tap that they are out.
- Who was on site, and when?After an incident or before an audit you get a report listing each person: who was on site when, with their induction and signature. You export the overview to XLSX.
Stora Enso Planá
A plant where the kiosk checks visitors in
- 0receptionists at the entrance
Visitors check themselves in at the kiosk by the main entrance.
Stora Enso PlanáRead the case study - QRcheck‑in for expected visitors
An invited visitor gets a QR code in advance and gets through faster.
Stora Enso PlanáRead the case study - 24/7controlled site access
The kiosk checks people in outside office hours too.
Stora Enso PlanáRead the case study
Customer
aReception has significantly improved how we handle visitor reception. The process is faster and smoother, no longer requires a receptionist to be physically present, and the system effectively prevents unauthorized entries and gives us full control over visitor movement.
Zdeněk ToužimskýMill Director, Stora Enso Wood Products PlanáConnected to your entrance
Turnstiles, access control and an outdoor entrance
We connect turnstiles and barriers on the Enterprise plan, which also includes access control integration.
Turnstiles, doors and barriers via relay
The ExtHUB box next to the kiosk opens doors, turnstiles, barriers and elevators by relay. We don't supply turnstiles, we connect to yours.
Integration with your access control
We have ready‑made integrations with ANeT, RON, Aktion, Cominfo, Salto, Genetec and others. During an evacuation, your muster list then covers everyone on site, employees included.
Access only to permitted zones
With doors and elevators connected, visitors pass only into the zones their role allows.
A kiosk outdoors at the gate
The outdoor Zebra kiosk works in rain and frost, and drivers can use it with gloves on.
More
Where to next
Visitor managementHow visitors check themselves in, from the QR invitation to the host notification.Visitor management
Truck check‑inThe driver registers at the outdoor kiosk and waits in the holding area. An SMS in their language calls them to the dock.Truck check‑in
IntegrationsWe connect the kiosk to your turnstiles, barrier gates and access control. Integrations with ANeT, RON, Aktion, Cominfo, Salto, Genetec and others are ready‑made.Integrations
Frequently asked
Frequently asked by security and the gatehouse
What if we already have a turnstile at the entrance?
We connect the turnstile you have at the entrance through the relay in ExtHUB, a box next to the kiosk, on the Enterprise plan. The turnstile then lets in only those who completed and signed the induction.
What if a visitor doesn't return the card?
The visitor stays on the Portal's list of people present until the card goes into the collector. The gatehouse sees whose card is missing.
How does the kiosk verify identity?
It scans passports, ID cards and eDoklady digital IDs.
What if a driver or technician doesn't speak the local language?
The kiosk and invitation interface is available in more than 50 languages.
Is the kiosk safe for our network?
The kiosk only needs internet. It needs no access to your internal network, so your internal systems are not exposed.
Our security is outsourced. How does that work?
The security agency can use the system so its guard doesn't double as a receptionist. Security agencies are often our partners, and we put the setup together with them.
Will the kiosk replace our guard?
The kiosk takes over visitor check‑in and record keeping, so the guard doesn't have to double as a receptionist.
How much does it cost?
Software for one kiosk starts in the Premium plan from €499 a month, billed annually. The kiosk, accessories and the one‑off setup are billed separately. See all plans on the pricing page.
Contact us
See check‑in at your gatehouse
In 15 minutes, we'll show you check‑in at the kiosk, issuing and collecting cards, and the overview of who is on site.
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Pick a time nowTrusted at 70+ sites
Stora Enso 
Model Obaly 
Artifex 
ELVAC
Filip, Tomáš or Luboš will replySales and deployment at aReception · we reply within one business day