For manufacturing and logistics sites

Contractor and visitor management features

Q: What if a visitor arrives by car?

A pre-registered visitor opens the barrier gate with the QR code from the invitation, valid only for the visit window. At the vehicle entrance, the visitor holds the QR code to the reader, the barrier gate opens and the host gets an SMS notification. We connect to your existing barrier gates.

Q: What if we run several plants?

You set up the same check-in flow at all your plants.

With a connected turnstile, only inducted contractors get through. Visitors, couriers and drivers check themselves in.

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A hand on the aReception kiosk, which shows the site rules and the protective equipment required before entry

Contractors

Safety induction and site risk acknowledgment before entry

Safety induction at the kiosk

Contractors take your PDF or video induction and sign it.

Induction test

Add a test. You decide what happens if they fail.

Risk acknowledgment in advance

Contractors acknowledge site risks through the invitation link.

Sign the induction before arrival or at the gate

Contractors choose: in the web app beforehand, or at the kiosk.

Expiry tracking

The kiosk has contractors with an expired induction retake it.

Turnstile only after the induction

A connected turnstile lets only inducted contractors through.

Up to three card dispensers

Each issues its own card type, such as visitor, contractor, VIP.

Certificates in advance

Welders or electricians can upload certificates before they arrive.

Portal

Records and settings in the Portal

Signature audit trail

Each signature stores the date, time, signer and signed document.

A report listing each person, on demand

See who was on site when, with which induction.

Reminders before expiry

The system reminds the contractor and you before documents expire.

Roles in the Portal

A contractor sees only their documents, the EHS manager everything.

Import included

We import your old records at no extra cost.

A flow for every entrance

Turn check‑in steps on or reorder them for each entrance.

Evacuation

During an alarm, you see who has not confirmed they are out

A roll call of everyone who checked inOnce time and attendance or access control is connected, the list shows employees too.
SMS with a map and instructionsThe person in charge sends the SMS from the Portal to everyone with a phone number on file.
“I am out” confirmationEveryone confirms with one button, and the Portal shows who has not.

People on site and the evacuation list in the aReception Portal

Visitors and couriers

Visitors check themselves in and the host knows at once

QR check‑in

An invited guest scans the QR code; the host is notified.

QR code gate access

A pre‑registered visitor scans the QR code at the entrance, the connected barrier gate opens and the host gets an SMS. The code is valid only for the visit window.

Walk‑in visitors

They enter who they are visiting, and the kiosk calls the host.

Invite from your calendar

Invite visitors from Outlook or Google Calendar.

Visitor label printing

The kiosk prints a label with the name and validity.

ID scan

The kiosk scans passports, ID cards and eDoklady digital IDs.

Couriers and parcels

The courier drops off the parcel; the recipient is notified.

Directions to the host

The kiosk tells visitors the floor and office to go to.

Visitor log

See who is on site and export the visitor log to Excel.

Truck drivers

Drivers register at the gate and wait for an SMS

Registration at the gate

Drivers enter license plate and phone at the outdoor kiosk.

SMS to the dock

The dispatcher assigns a dock; the driver gets an SMS.

Truck driver check‑in

No queue at the entrance

Drivers wait in the holding area until the SMS calls them.

Vehicles on site

The dispatcher sees which vehicles are on site right now.

Questions and answers

Frequently asked questions

What does a contractor do before arriving and at the kiosk?

Before arriving, the contractor completes the site risk acknowledgment through the link in the invitation, and at the kiosk takes the induction unless they signed it in advance. The link opens the web app, where they confirm the site's risks and fill in the risks of their own work; you approve them, and the system saves the signed version. The risk acknowledgment is the only step they should do before arriving; they can take the induction in the web app or at the kiosk. The kiosk has a contractor with an expired induction take it again before letting them through.

What if a contractor fails the induction test?

The kiosk has them answer again until they get it right, or sends you a notification so you decide whether to let them through.

Do contractors sign the induction before they arrive or at the entrance?

Whichever suits them: they sign the induction in advance in the web app from the invitation, or at the kiosk at the entrance. The record is the same either way.

What if a contractor does not speak the local language?

The kiosk interface and the invitations come in 50+ languages. You provide the induction content in the languages you need.

What if a visitor arrives by car?

A pre‑registered visitor opens the barrier gate with the QR code from the invitation, valid only for the visit window. At the vehicle entrance, the visitor holds the QR code to the reader, the barrier gate opens and the host gets an SMS notification. We connect to your existing barrier gates.

What if we run several plants?

You set up the same check‑in flow at all your plants.