Product · Contractor management

Contractor safety induction and site risk acknowledgment. From invitation to a signed record.

Through the invitation link, contractors acknowledge your site risks and can take the induction before arrival. With a connected turnstile, only inducted contractors get in.

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A safety induction on the screen of the aReception kiosk

Trusted at 70+ sites

How it works today

How many of them are actually inducted?

For a shutdown, a contractor sends different people from the ones they announced. The guard checks on paper which of them hold a valid induction.

The risk acknowledgment lives partly on paper and partly in emails. The worker gets the instructions, but their signature can't be found later.

With aReception, the contractor acknowledges your site risks ahead, and every induction leaves a signed record.

The New invitation form in the aReception portal and the email with the QR code for a quick check-in that the contractor receives

Step by step

Four steps from invitation to entry

1Step 1
Send an invitation
You send the contractor an invitation from the Portal. It carries a link to a web app.
2Step 2
The contractor acknowledges your site risks
Through the link, they confirm your site's risks and fill in the risks of their own work. Once you confirm, the signed version is saved.
3Step 3
They complete and sign the induction
They can complete the induction ahead through the same link. Anything left, they finish and sign at the kiosk by the entrance.
4Step 4
Entry only after the signature
The kiosk can issue a card only to someone who signed the induction. Once your turnstile or barrier is connected, only they get through.

Settings

What you set up for inductions and site risks

Validity for each document

You set the validity for each document separately. Anyone arriving with an expired induction goes through it again at the kiosk.

A different induction for each type of person

You can set a different induction for visitors, contractors and drivers.

A new version of your site risks

When your site changes its risks, the system asks the contractor to confirm them again.

Entry only for the length of the job

Entry can be valid only for the maintenance or shutdown window, or for a set number of days.

A reminder before a document expires

The system reminds both the contractor and the EHS manager ahead of time that a document or certificate expires soon.

An induction in a language the technician understands

The kiosk and the invitations come in 50+ languages. You upload the induction content in the languages your contractors understand.

What you see in the Portal

A signed record for every entry.

Has the EHS manager approved the documents?The contractor can upload documents and certificates ahead, such as a welder's or electrician's. The Portal shows whether the EHS manager approved them.
Does every worker have valid certificates?Documents and certificates with an expiry date are tracked for each contractor worker separately. When you need another document, you send the contractor a new requirement.
What does the contractor see, and what do you?The contractor sees only their own documents, the safety officer the whole site.
What do you show an auditor?A report lists each person and shows who was on site when, which induction they had and when they signed it.

Overview of visitors and contractors in the aReception portal

Artifex Lozorno

A plant where contractors sign their safety induction at the kiosk

73+signed safety inductions a month
Contractors complete the safety induction and sign it right at the kiosk.
ArtifexRead the case study
220+visits a month
The kiosk checks in visitors and contractors with no permanent reception staff.
ArtifexRead the case study
24/7check‑in with no permanent reception staff
The kiosk checks in visitors and contractors around the clock, with no permanent reception staff.
ArtifexRead the case study

Turnstiles and access

Entry through your turnstile only after the induction is signed

We supply no turnstiles or barriers, we connect to yours. We have ready‑made integrations with the systems in the first tab. We are glad to connect to the others through their API, including systems not listed here. Turnstile and barrier connection is part of the Enterprise plan, which also includes integration with an access control system.

ANeT
RON
Aktion
Cominfo
Aritech and C4 Gamanet
Suprema
Nectel
Honeywell WIN‑PAK
Honeywell Pro‑Watch
Salto
Permis
Brivo
Genetec
Avigilon

GDPR
Zebra ISV partner

Deployment

We set up inductions and site risks for your plant

Together we prepare your site risks, the inductions for each type of person, document validity and languages. We bring the kiosk and install it at your gatehouse.

We deploy within 14 days of the order. Integrations with ANeT, RON, Aktion, Cominfo, Salto, Genetec and others are ready‑made; we plan a connection to any other access control system with its supplier.

The aReception kiosk at the reception of the Artifex plant in Lozorno

Customers

Pavla BolackáH&S Manager, Model Obaly a.s.

Tomáš FicekHR digital transformation lead, Artifex

Frequently asked

Frequently asked about contractor inductions

How does site risk acknowledgment with a contractor work in aReception?

Site risk acknowledgment happens through the invitation link, before the contractor arrives. The contractor confirms your site's risks and fills in the risks of their own work. You confirm them, and the Portal saves the signed version. It is the one step a contractor should complete in advance. They can complete the induction through the same link, or finish and sign it at the kiosk by the entrance. When your site changes its risks, the system asks the contractor to confirm them again. Before an audit, you can pull up the current signed version for every contractor. Under the Czech Labour Code (section 101), employers whose people work at the same workplace must inform each other about risks; the signed version helps you show it.

What if a technician at the entrance has no valid induction?

The kiosk has them complete the induction and sign it. Once connected to your turnstile or barrier, it lets them through only after that. The kiosk can also issue a card only to someone who completed and signed the induction. Turnstile and barrier connection is part of the Enterprise plan.

Does a regular contractor go through the induction on every visit?

No, not while their induction is valid. You set the validity for each document separately. The median of all kiosk check‑ins is 1 min 20 s, measured over 10,207 check‑ins across 14 customer accounts.

Can a contractor's supervisor manage their own people?

Yes. A contractor's representative can upload their own workers. Each then gets an invitation with a link to acknowledge your site risks, upload documents and complete the induction.

What if a contractor's worker claims they were never instructed?

For each induction, the system stores the date and time, who signed, the drawn signature and the signed document.

What if a contractor never opens the invitation link?

They complete and sign the induction at the kiosk by the entrance. The site risk acknowledgment, though, works only through the invitation link. Depending on your settings, they get a card only after signing.

What if a technician fails the induction test?

It depends on your settings. The kiosk can have the technician answer again until they get it right, or send you a notification so you decide whether to let the technician through.

Who helps us upload the induction?

We help you upload the induction during setup. It goes into the Portal as you have it, as a PDF, video or text, and you can also upload it yourself.

What does a turnstile connection cost?

The price depends on the turnstile and on working with its supplier; you get the exact price in our quote. Turnstile connection is part of the Enterprise plan.

How much does it cost?

Software for one kiosk starts from €499 a month on the Premium plan, billed annually. The kiosk, accessories and the one‑off setup are billed separately. See all plans on the pricing page.