Reception is staffed only part of the day
The building is often open longer than reception. In the evening and at weekends nobody is at the entrance and visitors can't reach their host.
Industries · Office buildings
Visitor management for office buildings and business centers. Even when nobody is at reception.
Outside reception hours, the lobby kiosk checks visitors in and the tenant gets a message. During the day your receptionist works with it in one visitor system.
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What gets in the way
Where visitor reception in the building gets stuck today
Colleagues cover for the receptionist
When the receptionist is away, someone else from the company has to stand in at reception.
Visitors wait while reception staff phone the tenant
A visitor without an invitation waits in the lobby until reception staff reach someone at the company they came to see.
How it works
How a visit to the building works
- 01
A QR invitation
The tenant sends an invitation from the Portal. Invited visitors get a QR code in advance and get through faster.
Before arrival - 02
The host knows right away
The terminal calls the host. Depending on your settings, if they don't answer, it calls the next contact or texts the host or the next contact.
In the lobby - 03
The way to the floor
Once approved, the kiosk says where to go, such as "3rd floor, office 305". With doors and elevator connected, the door opens and the elevator goes only to the tenant's floor.
On the way to the host
Start simple
Start with the basics, add more later
The basics on the Basic plan
Check‑in by voice or touch, a message or call to the tenant, and the visitor log in the Portal.
Extensions on the Enterprise plan
Doors and elevators via relay, label printing and card dispensing. Add them when the building needs them.
For building management
Each tenant their own way, one reception for all.
- How do tenants set it up?Each tenant has its own check‑in flow, opening hours and the contacts the kiosk calls.
- Who sends the invitations?Each tenant has its own users in the Portal and sends invitations itself.
- Who is in the building right now?The Portal lists everyone who checked in at the kiosk, by name. In an evacuation, reception staff need not walk every floor.
- What about the receptionist?The receptionist stays, using the same visitor system. The terminal helps during their shift and checks visitors in independently afterward.
Case studies
Office buildings where the kiosk checks visitors in
- €1,300saved a month compared with a staffed reception
A multi‑tenant building in Prague 4. The kiosk checks in 350+ visitors a month and the elevator goes only to the tenant's floor.
Antal Business CentreRead the case study - 3buildings under one reception
A business park in Brno. Visitors check themselves in 24/7 and enter buildings and elevators with QR and NFC.
Purkyňka Business ParkRead the case study - 24/7visitor handling
A technology company in Ostrava. The kiosk connects visitors to their host by phone and opens the door for them.
ELVACRead the case study
Happy customers
We chose aReception to modernize and automate our entrance. We needed a multi‑tenant workflow with per‑tenant rules and elevator control.
We particularly value the flexibility and scalability of the system and how smoothly it fits into our day‑to‑day operations.
Radek FialaPFM Group ManagementPlanning a refit?
We'll help you plan the entrance, with no obligation
We're happy to call you, go through the entrance plans and recommend where to put the kiosk, where to run cable and power, and what to connect.
Connections and accessories
Doors, elevators, cards and access control
Doors and elevators via relay
The ExtHUB box by the kiosk opens the door to the elevator lobby and calls the elevator. Visitors go only where their role allows.
Your access control
On the Enterprise plan we connect to the access control system the building already has. In an evacuation, the list then shows tenants' employees too.
Labels and cards
The kiosk prints a self‑adhesive label with name and validity, or issues a card from the dispenser.
Couriers and parcels
Couriers hand over parcels at the kiosk and the recipient is notified.
Price
Software for one kiosk from €199 a month
The price is for the Basic plan billed annually and includes updates and unlimited check‑ins. Doors and elevators via relay and label printing come with Enterprise. The kiosk and accessories are billed separately.
Frequently asked
Frequently asked by building managers
Do visitors need an app?
No. Invited visitors get a QR code in the invitation; others check in right at the kiosk.
What if the tenant doesn't pick up?
It depends on your settings: the terminal calls the company's next contact or texts the host or the next contact.
Who enters the companies and people?
Each tenant manages its own users, contacts and check‑in flow in the Portal.
Where should the kiosk go?
On a floor stand, a desk or the wall, as close as possible to the door it opens. We choose the spot together based on your entrance.
Do you connect to our access control and elevators?
Yes, both on the Enterprise plan. We connect doors and elevators via relay. Integrations with ANeT, RON, Aktion, Cominfo, Salto, Genetec and others are ready‑made.
What if a visitor doesn't speak the local language?
The kiosk and the invitation come in 50+ languages.
How much does it cost?
Software for one kiosk starts from €199 a month on the Basic plan, billed annually. Basic comes preset and needs no setup; the kiosk is billed separately. See all plans on the pricing page.
Contact us
See visitor reception in your building
In 15 minutes, we'll show you kiosk check‑in, the call to the tenant, door opening and the visitor log. We discuss connections based on what your building has.
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