Manufacturing · Wood, paper and packaging

Contractor and visitor management for wood, paper and packaging. Drivers and contractors check themselves in.

Sawmills, paper mills and packaging plants see trucks and service contractors every day. The Portal shows which of them are on site right now.

Book a 15‑minute demo

aReception kiosk at the entrance to a Stora Enso timber yard

Trusted at 70+ sites

What gets in the way

Where truck and contractor entry gets stuck today

The guard copies drivers into a spreadsheet

The guard writes every truck into a spreadsheet by hand and calls the driver by phone or pager when a dock is free.

Trucks arrive in waves

A morning queue forms at the gate, and many drivers don't speak the local language. Explaining the rules makes it longer.

Paper and phone calls track who is on site

Service contractors sign the site risk acknowledgment and induction at the gatehouse. You piece together who is in the hall from paper records.

How it works

How a contractor visit works

01
Invitation and site risk acknowledgment
You send an invitation from the Portal. The contractor confirms your plant's risks and fills in theirs for you to approve.
Before arrival
02
Induction ahead or at the entrance
The worker signs the induction in the web app or finishes it at the kiosk. The interface comes in 50+ languages.
Before arrival or at the entrance
03
Entry only after the induction
A connected turnstile or barrier lets in only someone with a valid, signed induction. The host gets a message on arrival.
At the entrance
04
Exit and the list of people on site
Workers check out or return the card. In an alarm, everyone listed with a phone gets an SMS with the assembly point.
On exit and during an alarm

Case study · Model Obaly

How Model Obaly automated entry to a busy plant

At the Opava plant, contractors complete the site risk acknowledgment and sign their safety induction before they enter. The ANeT access system activates their card, and during an evacuation everyone on site gets an SMS and confirms with one tap that they are out.

“I finally have a real‑time overview of everyone on site, ready for any inspection or evacuation,” says Pavla Bolacká, H&S Manager at Model Obaly.

Saves €1,600 a month.
Paid back in about six months.
Reception runs without a permanent staff member at the desk, around the clock.

Read the case study

Truck check‑in · Stora Enso Ždírec

Drivers check themselves in and an SMS guides them to the dock

At the Stora Enso sawmill in Ždírec, the driver enters the loading code, plate and mobile number at the outdoor kiosk by the gate and reads the safety instructions. Logistics sees the queue in the Portal, and when it assigns a dock, an SMS names it.

“Drivers now register themselves at the gate in their own language and we guide them into the site by SMS, so the queue finally moves on its own,” says Karel Řípa, Safety Manager at Stora Enso Wood Products Ždírec.

40+ trucks a day, up to 60 on the busiest day.
Check‑in in Czech, Polish, German and English.
12 hours of gatehouse work saved every day.
Roughly four in five drivers register themselves.

Read the case study

Outdoor aReception kiosk at the truck gate of the Stora Enso sawmill in Ždírec

The kiosk runs on its own

What works as soon as the kiosk is installed

The kiosk stays off your company network

The kiosk only needs internet over cable, Wi‑Fi or its own SIM. It needs no access to your internal network.

The list of people on site in the Portal

Everyone who checked in stays on the list until they check out at the kiosk or you check them out in the Portal.

Consent to data processing

Visitors can give consent to personal data processing right at check‑in.

Cards and access control

More with accessories and integrations

We connect turnstiles and barriers on the Enterprise plan, which also includes access control integration.

Turnstiles, doors and barriers via relay

The ExtHUB box next to the kiosk opens doors, turnstiles, barriers and elevators by relay. We don't supply turnstiles, we connect to yours.

Integration with your access control

We have ready‑made integrations with ANeT, RON, Aktion, Cominfo, Salto, Genetec and others. During an evacuation, your muster list then covers everyone on site, employees included.

Issuing and collecting cards

A kiosk can have up to three card dispensers. On the way out, a card dropped into the collector ends the visit.

For every role

What aReception brings to each role

EHS manager

Every contractor's site risk acknowledgment, inductions and signatures are in one place, ready after an injury or an inspection.

Quality

For customer, ISO 9001 or BRCGS audits, the Portal shows who was on site, when and which safety induction they completed.

Security and gatehouse

The kiosk checks in drivers and contractors. The guard stops copying plates and has a muster list during an alarm.

Maintenance

A service contractor can complete the site risk acknowledgment and induction before arrival, so they don't lose time at the gate.

Logistics

You see the truck queue in the Portal. When it is a driver's turn, you send them an SMS with the dock.

Plant management

You set up the same check‑in process at all your plants and see every contractor in one Portal.

Price

Software for one kiosk from €499 a month

The price is for the Premium plan billed annually and includes updates and unlimited check‑ins. The kiosk, accessories and setup are billed separately.

Book a 15‑minute demo

aReception dispenser with three card types

Frequently asked about rollout at your plant

What if a driver doesn't speak the local language?

The kiosk interface comes in 50+ languages. The driver picks a language at the start and then gets the SMS instructions in the same language.

Does aReception help in audits?

Records of site risk acknowledgments and inductions help you in customer audits and audits against ISO 9001 or BRCGS. aReception does not certify you; the records help you show you meet the standard.

What if a contractor's induction expires?

You set the validity for each document separately. If they arrive with an expired induction, the kiosk has them go through it again before letting them in.

How do you prove a contractor was instructed?

For each safety induction, the system stores the date and time, who signed, the signature and the signed document.

Do you connect to our turnstiles and access control?

Yes. We connect turnstiles and barriers via relay on the Enterprise plan, which also includes access control systems. Integrations with ANeT, RON, Aktion, Cominfo, Salto, Genetec and others are ready‑made. We don't supply turnstiles, we connect to yours.

How much does it cost?

Software for one kiosk starts from €499 a month on the Premium plan, billed annually. The kiosk, accessories and the one‑off setup are billed separately. See all plans on the pricing page.

See driver and contractor check‑in for your plant

In 15 minutes, we'll show you driver registration at the kiosk, the invitation with the site risk acknowledgment, the induction and the list of people on site. We'll also talk through connecting your entrance to the systems your plant already has.