Manufacturing · Chemicals and pharma

Contractor and visitor management for chemicals and pharma. Contractors ready before the shutdown.

Contractors complete site risk acknowledgment and upload their permits before they arrive. Their site access can be valid only during the shutdown or maintenance window.

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Chemical plant with distillation columns and pipe racks

Trusted at 70+ sites

What gets in the way

Where contractor entry gets stuck today

A shutdown brings dozens of contractors at once

During a shutdown dozens of contractors arrive within a few days. The guard checks each one's induction and permits by hand.

Site risk acknowledgment and permits live in emails

Contractors sign the site risk acknowledgment on emailed forms, and certificates sit in binders. Before an audit, you piece them together by hand.

The audit asks who was on site

A GMP or SEVESO audit asks who was on site and with which induction. Today you check a paper visitor book.

How it works

How a contractor visit works

01
Invitation, site risk acknowledgment and permits
You send an invitation from the Portal. The contractor confirms your plant's risks, fills in theirs and uploads their permits.
Before arrival
02
Induction and signatures
Workers complete the induction online or at the kiosk, which instructs on PPE. One step can be an NDA signature.
Before arrival or at the entrance
03
Entry only during the work window
A connected turnstile or barrier lets in only someone with a valid induction. Access can be valid only during the shutdown.
At the entrance
04
Exit and the list of people on site
Workers check out or return the card. In an alarm, everyone listed with a phone gets an SMS with the assembly point.
On exit and during an alarm

The kiosk runs on its own

What works as soon as the kiosk is installed

Reminders before a permit expires

The system reminds the contractor and the EHS manager in advance that a document or certificate is about to expire.

Induction validity for each document

You set the validity for each document separately. With an expired induction, the kiosk has the contractor go through it again.

NDA signature and hygiene declaration

One check‑in step can be an NDA signature or a hygiene declaration. You switch steps on for each entrance.

Zones and access control

More with accessories and integrations

We connect turnstiles and barriers on the Enterprise plan, which also includes access control integration.

Turnstiles, doors and barriers via relay

The ExtHUB box next to the kiosk opens doors, turnstiles, barriers and elevators by relay. We don't supply turnstiles, we connect to yours.

Zones by role

Visitors pass through doors and elevators only into the zones their role allows.

Integration with your access control

We have ready‑made integrations with ANeT, RON, Aktion, Cominfo, Salto, Genetec and others. During an evacuation, your muster list then covers everyone on site, employees included.

For every role

What aReception brings to each role

EHS manager

Every contractor's site risk acknowledgment, permits and signatures are in one place, ready after an injury or an inspection.

Quality

For Annex 11 and GMP audits, the Portal shows who was on site, when and which safety induction they completed.

Security and gatehouse

The kiosk takes over check‑in. The guard sees who has completed the induction and has a muster list during an alarm.

Maintenance

Before a shutdown you send contractors invitations from the Portal. Technicians complete the site risk acknowledgment before they arrive.

Logistics

The driver registers at the kiosk by the gate. When dispatch assigns a dock in the Portal, an SMS names it.

Plant management

You can set the same check‑in process at all your plants. The records help in ISO 45001 and SEVESO audits.

Price

Software for one kiosk from €499 a month

The price is for the Premium plan billed annually and includes updates and unlimited check‑ins. The kiosk, accessories and setup are billed separately.

Book a 15‑minute demo

aReception dispenser with three card types

Frequently asked about rollout in chemicals and pharma

Does aReception help in GMP and SEVESO audits?

Yes. Records of site risk acknowledgments, inductions and entries help you in audits under GMP and Annex 11, SEVESO, ATEX and ISO 45001. aReception holds no certification itself; the records help you meet the standard.

What if a contractor's permit expires?

The system reminds the contractor and the EHS manager before a document or certificate expires. You set safety induction validity separately for each document. A contractor with an expired safety induction must retake it at the terminal.

How do you prove a contractor was instructed?

For each induction, the system stores the date and time, who signed, the drawn signature and the signed document.

What if a technician doesn't speak the local language?

The kiosk and the invitation come in 50+ languages. You provide the induction content, so you upload it in the languages your contractors understand.

Do you connect to our turnstiles and access control?

Yes. We connect turnstiles and barriers via relay on the Enterprise plan, which also includes access control systems. Integrations with ANeT, RON, Aktion, Cominfo, Salto, Genetec and others are ready‑made. Visitors then pass only into the zones their role allows. We don't supply turnstiles, we connect to yours.

How much does it cost?

Software for one kiosk starts from €499 a month on the Premium plan, billed annually. The kiosk, accessories and the one‑off setup are billed separately. See all plans on the pricing page.

See contractor check‑in for your site

In 15 minutes, we'll show you the invitation with the site risk acknowledgment, the induction, check‑in at the kiosk and the list of people on site. We'll also talk through connecting your entrance to the systems your site already has.