Manufacturing · Food manufacturing

Contractor and visitor management for food manufacturing. Hygiene induction before entry.

Q: Can a health declaration be part of check-in?

Yes. One of the check-in steps at the kiosk can be a hygiene or health declaration. You switch steps on, off or reorder them for each entrance separately.

Contractors and visitors complete your hygiene induction, and one step can be a health declaration. The records help in HACCP, IFS and BRCGS audits.

Book a 15‑minute demo

Food processing hall with stainless steel conveyors and a production line

Trusted at 70+ sites

What gets in the way

Where entry to production gets stuck today

Hygiene rules are signed on paper

Visitors sign the hygiene rules and health declaration on paper at the gatehouse. For an audit you search for them in binders.

Service companies during line maintenance

Line maintenance and sanitation bring service companies into production. The guard checks their inductions by hand in paperwork and emails.

Morning trucks with raw materials at the gate

In the morning several trucks with raw materials arrive at once. Drivers wait at the gate while dispatch calls the warehouse.

How it works

How a contractor visit works

01
Invitation and site risk acknowledgment
You send an invitation from the Portal. The contractor confirms your plant's risks and fills in theirs for you to approve.
Before arrival
02
Hygiene induction and declaration
The contractor completes the hygiene induction in the web app or at the kiosk. One step can be a health declaration.
Before arrival or at the entrance
03
Entry only after the induction
A connected turnstile or barrier lets in only someone with a valid, signed induction. The host gets a message on arrival.
At the entrance
04
Exit and the list of people on site
Workers check out or return the card. In an alarm, everyone listed with a phone gets an SMS with the assembly point.
On exit and during an alarm

The kiosk runs on its own

What works as soon as the kiosk is installed

Hygiene induction validity

You set the validity for each document separately. With an expired induction, the kiosk has the contractor go through it again.

Entry only during maintenance

A service company's access can be valid only during the maintenance or shutdown window, or for a set number of days.

Trucks sent to the dock by SMS

The driver registers at the gate. When dispatch assigns a dock, an SMS names it in the language they chose.

Cards and access control

More with accessories and integrations

We connect turnstiles and barriers on the Enterprise plan, which also includes access control integration.

Turnstiles, doors and barriers via relay

The ExtHUB box next to the kiosk opens doors, turnstiles, barriers and elevators by relay. We don't supply turnstiles, we connect to yours.

Integration with your access control

We have ready‑made integrations with ANeT, RON, Aktion, Cominfo, Salto, Genetec and others. During an evacuation, your muster list then covers everyone on site, employees included.

Issuing and collecting cards

A kiosk can have up to three card dispensers. On the way out, a card dropped into the collector ends the visit.

For every role

What aReception brings to each role

Quality

For HACCP, IFS and BRCGS audits, the Portal shows who was on site, when and which safety induction they completed.

EHS manager

Every contractor's site risk acknowledgment, inductions and signatures are in one place, ready after an injury or an inspection.

Production and maintenance

A service technician can complete the hygiene induction before arrival, so they don't lose time on it at the gate.

Security and gatehouse

The kiosk takes over check‑in. The guard sees who has completed the induction and has a muster list during an alarm.

Goods in and logistics

You plan raw material deliveries in the Portal in advance. The morning queue at the gate stops forming.

Plant management

You can set the same check‑in process at all your plants. The guard stops copying names from ID cards.

Price

Software for one kiosk from €499 a month

The price is for the Premium plan billed annually and includes updates and unlimited check‑ins. The kiosk, accessories and setup are billed separately.

Book a 15‑minute demo

aReception dispenser with three card types

Frequently asked about rollout in food manufacturing

Can a health declaration be part of check‑in?

Yes. One of the check‑in steps at the kiosk can be a hygiene or health declaration. You switch steps on, off or reorder them for each entrance separately.

Does aReception help in HACCP, IFS and BRCGS audits?

Yes. Records of inductions, signatures and entries help you in HACCP, IFS and BRCGS audits. aReception holds no certification itself; the records help you meet the standard.

What if a technician or driver doesn't speak the local language?

The kiosk and the invitation come in 50+ languages. You provide the hygiene induction content, so you upload it in the languages your contractors understand.

How do you check in trucks with raw materials?

The driver enters the license plate and phone number at the kiosk, and the delivery note or loading number if your plant asks for it. When dispatch assigns a dock in the Portal, an SMS names it in the language they chose at the kiosk.

Do you connect to our turnstiles and access control?

Yes. We connect turnstiles and barriers via relay on the Enterprise plan, which also includes access control systems. Integrations with ANeT, RON, Aktion, Cominfo, Salto, Genetec and others are ready‑made. We don't supply turnstiles, we connect to yours.

How much does it cost?

Software for one kiosk starts from €499 a month on the Premium plan, billed annually. The kiosk, accessories and the one‑off setup are billed separately. See all plans on the pricing page.

See contractor check‑in for your plant

In 15 minutes, we'll show you the invitation with the site risk acknowledgment, the hygiene induction, check‑in at the kiosk and the list of people on site. We'll also talk through connecting your entrance to the systems your plant already has.