Safety compliance is checked for every person by name and, if needed, against an ID card.
We can connect to turnstiles or open the door only after every requirement is met.
You get a real-time overview instead of an old stained logbook at the gatehouse.
Every visitor receives an SMS with a map and instructions and confirms back that they are safe.
A hundred external workers a month, signatures, archiving and dozens of lost minutes per person.
With us you automate the training and get your time back.
The contractor registers in the aReception portal and fills in the company, contacts, certificates and documents you require.
You approve the registration or return it for completion.
You send the contractor the risks of your site. The contractor sends the risks related to their work.
The system checks that both sides confirmed and stores the signed version for audit.
You invite a specific contractor worker. They receive a digital invitation with a link to the online safety training.
The worker completes the training in one of nine languages on their phone, signs electronically and is done before they even arrive.
Phase 2: on arrival
The worker walks up to the kiosk. Anything not finished online is completed now. With everything done, they pass through in 30 seconds.
The worker comes to the kiosk and scans the QR invitation or an ID card.
The system verifies their identity and completes any missing information or training.
Optionally the system issues an access card for the turnstile.
The visit administrator sees in the portal who is on site in real time.
During an evacuation, the incident dispatcher or the response commander opens the portal and sees the list of people inside.
Every visitor receives an SMS with the evacuation map and instructions.
After the event, the portal holds a complete record for audit.
Everything is stored electronically in the system, and both the safety manager and the contractor can access it anytime and from anywhere.
The contractor sees and edits only what belongs to them.
We systematically collect the required documents from everyone, no exceptions.
The online app or the kiosk runs the safety training automatically.
We also write the information automatically into connected systems, for example your access control.
Contractors and visitors can handle everything online in advance.
Or right on the spot with an always friendly AI receptionist in the kiosk at the site entrance.
Email is not required. The worker comes to the entrance kiosk, completes the training on screen and signs with a finger. If you want stricter identity checks, we add ID document scanning.
Nine languages in production: Czech, Slovak, English, German, Polish, Italian, Russian, Portuguese and Romanian. We add further languages on request in roughly two weeks.
An industrial Zebra KC50 kiosk or comparable hardware, depending on the site requirements. Optionally with a stand, a label printer and a card dispenser for the turnstile.
Each person checks in separately at the kiosk and you see everyone by name in the portal. If a group comes regularly, you can invite it in bulk in advance.
Drivers register at the kiosk, the dispatcher sees vehicles in real time and the gate opens only for authorised vehicles. Everything stays in the audit trail.
The kiosk issues an access card matching the visitor role (guest, contractor, driver). Every issued card is logged and linked to a specific person.
All data is stored in EU data centres and the system is GDPR compliant. Audit records are kept for a period you configure. Contractors only access their own documents, and the safety manager sees everything within their organisation.
