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Pricing & Plans

Subscription fee based on the selected plan. Prices are excluding VAT.

Pay Monthly
Pay Annually
Save up to 20%

Portal

Visitor Management System

€49

/ month

Activate Portal
  • Simple guest check-in, legal compliance, and digital logs focused on record-keeping.
  • Web portal only – no device/kiosk required
  • Visitor management portal (overview & history)
  • Pre-registration & touchless check-in
  • Digital document signing (NDA, H&S, GDPR)
  • Emergency events & SMS alerts to visitors
  • Automatic updates & monitoring

Basic

AI Avatar with Fixed Scenarios

€249

/ month

Activate Basic
  • Ideal for one site with standard check-in and simple automations.
  • Everything in Portal, plus:
  • AI Receptionist (voice & touchscreen)
  • Pre-built check-in scenarios (quick setup via QR)
  • Up to 150 visitor check-ins / month
MOST POPULAR

Premium

AI Avatar with Custom Scenarios

€624

/ month

Contact Sales
  • Flexible workflows, custom integrations, and analytics for businesses requiring tailored experiences.
  • One-time setup fee (implementation included)
  • Everything in Basic, plus:
  • Custom check-in workflows & scenarios
  • Visitor analytics & conversation history
  • Visitor badge printing
  • Customized branding
  • Visitor navigation (static site map)
  • Door & gate control (via external relay)
  • Up to 300 visitor check-ins / month
  • Priority email support

Enterprise

Custom Deployments

Custom pricing

Contact Sales
  • Bespoke configurations, global rollout support, and management for large-scale organizations.
  • Everything in Premium, plus:
  • Enterprise integrations (LDAP, access control, gates, elevators)
  • Multi-tenant management (multiple sites & companies)
  • Interactive navigation maps
  • Local phone number
  • ID scanning & verification
  • PPE compliance check
  • Unlimited visitors / month
  • VIP support (phone & email)
  • Individual SLA
  • API access

Portal

Visitor Management System

€39

/ month

Activate Portal
  • Simple guest check-in, legal compliance, and digital logs focused on record-keeping.
  • Web portal only – no device/kiosk required
  • Visitor management portal (overview & history)
  • Pre-registration & touchless check-in
  • Digital document signing (NDA, H&S, GDPR)
  • Emergency events & SMS alerts to visitors
  • Automatic updates & monitoring

Basic

AI Avatar with Fixed Scenarios

€199

/ month

Activate Basic
  • Ideal for one site with standard check-in and simple automations.
  • Everything in Portal, plus:
  • AI Receptionist (voice & touchscreen)
  • Pre-built check-in scenarios (quick setup via QR)
  • Up to 150 visitor check-ins / month
MOST POPULAR

Premium

AI Avatar with Custom Scenarios

€499

/ month

Contact Sales
  • Flexible workflows, custom integrations, and analytics for businesses requiring tailored experiences.
  • One-time setup fee (implementation included)
  • Everything in Basic, plus:
  • Custom check-in workflows & scenarios
  • Visitor analytics & conversation history
  • Visitor badge printing
  • Customized branding
  • Visitor navigation (static site map)
  • Door & gate control (via external relay)
  • Up to 300 visitor check-ins / month
  • Priority email support

Enterprise

Custom Deployments

Custom pricing

Contact Sales
  • Bespoke configurations, global rollout support, and management for large-scale organizations.
  • Everything in Premium, plus:
  • Enterprise integrations (LDAP, access control, gates, elevators)
  • Multi-tenant management (multiple sites & companies)
  • Interactive navigation maps
  • Local phone number
  • ID scanning & verification
  • PPE compliance check
  • Unlimited visitors / month
  • VIP support (phone & email)
  • Individual SLA
  • API access

Choose the perfect plan for your needs

Features

Portal

Basic

Premium

Enterprise

Visitor Management Portal

Client Portal (web app)

Digital guestbook

Online self check-in

Sending visitor invitations

Emergency events & visitor evacuation

Emergency SMS alerts to visitors

Handling invited & walk-in visitors

Document signing & records via web portal (H&S, NDA, …)

Operations

Automatic updates & monitoring

AI Receptionist & Capacity

AI receptionist

AI-powered Q&A and conversations

Interactive media (images, videos, PDFs, web)

Courier & delivery handling

Avatar instruction length (max characters)

5,000

10,000

Unlimited

Monthly visits (max)

150

300

Unlimited

Call the host / visited person

Backup phone (call forwarding)

Local phone number

QR invitation check-in

Multi-language AI (9+ languages)

On-device document signing at kiosk/tablet (H&S, NDA, …)

Billing Unit

Licenses are billed per device — add unlimited devices

Web-only

Per device

Per device

Per device

Navigation

Site navigation – static map

Site navigation – interactive maps

Compliance at the AI Receptionist

Training + document signing at AI receptionist + validity check

ID scanning & verification

PPE compliance check (Personal Protective Equipment)

Branding & Avatar Customization

Custom avatar appearance

Customized branding (logo)

Specific voice requirements (realism, etc.)

Premium AI voice (emotionally expressive)

Scenarios, Analytics, Integrations

Custom customer scenarios

Conversation history & statistics

Door & gate control (external relay)

Badge printing

Integrations (LDAP, access control, gates, elevators, turnstiles, …)

Extension HUB (ID reader, card dispenser, label printing…)

Enterprise-only Capabilities

Multi-tenant (multiple companies, advanced permissions)

Custom emergency scenarios (evacuation flows)

Individual SLA

API Access (REST Integration)

Support

Self-service Help Center

Email support

Priority email support

VIP support (phone & email, 1h response)

Commercial terms

Scenario implementation & maintenance (hours / month included)

1

As quoted

Assistance with custom scenarios (EUR / hour)

€62.5

€62.5

Languages (EN, ES, DE, IT, CZ, SK, PL, RO, RU, PT; more on request)

Trusted by Leading Companies

aReception Android app screenshot showing visitor check-in interface

Explore supported devices

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Pricing & Plans – FAQ

The most common questions about aReception and pricing.

The monthly fee covers the ongoing costs of cloud infrastructure and third-party services (e.g., AI/LLM processing, telephony where applicable), as well as continuous product development. It includes software updates, system monitoring, technical support, remote management, and essential cloud integrations required for reliable operation.

Yes. You can try aReception.ai for free for up to one month before purchasing. This lets you test key features and confirm the best plan for your site. Try it now

Absolutely. You can upgrade or change your plan at any time.

Yes. Custom configurations are available in the Enterprise plan. We can tailor the solution to your requirements (workflows, integrations, and deployments) based on the agreed scope.

The aReception Android app runs on Android 13+. The device should support a touch display, speakers, and a microphone with echo cancellation. A camera is recommended for QR-based flows.

We recommend Zebra kiosks, such as the KC50 (15” or 22”). For mobile indoor use, Zebra ET40/ET45 are a good fit; for outdoor environments, consider ET60/ET65/ET401. To find a local Zebra partner, use the Partner Locator.

 

aReception feature icon for digital reception services

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